Accounts Assistant

Published: 9 September 2022

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Accounts Assistant
Introduction

E&P consulting is a rapidly growing owner-managed private consultancy company, specialising in the provision of technical consultants, managed services, and programmes to the global energy industry. Formed in 2011, the company has grown significantly across the UK and US. We have an aggressive development strategy, with projected annual growth exceeding 50% and new country entries to support new client business.

To support this growth, we are looking for a new team member to handle accounts responsibilities as described below. E&P Consulting is an agile company with a flat management structure, unconstrained by bureaucratic processes, and the successful candidate will be comfortable operating in a flexible and non-corporate environment.

The company operates virtually, with the core internal team spread across the UK, US, India, and Europe and therefore in-person interaction is limited. Quarterly face-to-face meetings are required, so flexibility on travel within the UK (including overnight stays) is required. The successful candidate would need to spend an initial 2 to 3 days face-to-face with the reporting director in London, to allow onboarding and induction activities.

The successful candidate will be working with our clients and consultants, and therefore should demonstrate a positive and outgoing attitude, with excellent inter-personal skills that will enhance and protect our strong relationships.

Main purposes of the role

Acting as the single point of responsibility for the execution of finance processes within the E&P Consulting companies.
Maintain and improve processes to track expenditure and provide accurate management information.

Key tasks
  • Processing accounts payable and accounts receivable invoices
  • Raising client invoices using a combination of online and manual processes
  • Resolving issues and answering queries related to the above
  • Tracking spend against Purchase Orders (PO)
  • Uploading invoices to our accountants and bookkeeping software
  • Creating a schedule of payments for accounts payable
  • Uploading invoices to our finance partner, and managing queries
  • Tracking invoice payment receipts, and escalating where necessary
  • Other finance-related tasks as they emerge during company growth

Key results/objectives

Ensure that invoices are processed efficiently and accurately, and POs are not exhausted prematurely
Ensure that accurate and timely management information is maintained and can be provided on demand.

Skills and experience
Mandatory;
  • Microsoft Office skills, including strong Excel
  • self-starter, able to work effectively and flexibly without close supervision
  • comfortable working remotely using remote collaboration technologies; Microsoft Teams, Sharepoint
  • excellent inter-personal skills, able to build positive working relationships with clients and internal teams
  • minimum 2+ years experience in an accounts assistant role
  • experience working successfully within a small company and a dispersed team
  • knowledge of of invoice finance principles and processes
  • very strong attention to detail, methodical approach to daily working and problem-solving
  • commitment to continuous improvement, both individually and at a process level

Preferred;

  • university degree in a finance, accounting, or numerate discipline
  • working knowledge of accounting principles

Interview and assessment process

Short-listed candidates will be required to complete on-line automated tests of the skills outlined above, so access to a computer and internet connection will be required.

Successful completion of the tests will be followed by two interviews with the company management team, either by video or face-to-face depending on the candidate's location.

Benefits

A competitive salary is offered, along with an annual bonus based on company performance after a qualifying period

The role is predominantly home-based, and all IT equipment will be provided to facilitate this.

Expenses will be refunded for occasional travel to company meetings within the UK

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