Record Specialist
Published: 30 January 2026
Location: Houston, TX
Duration: End of 2026+
Physical Records Management:
Records Disposition:
Governance & Compliance:
Collaboration & Communication:
Electronic Document Management:
Data Management & Analysis:
Analytics & Reporting:
Database & System Support:
Technical Skills:
Acquisition & Divestment Support:
Records Retention Management:
Duration: End of 2026+
Physical Records Management:
- Maintain electronic inventories of all physical records and conduct periodic audits.
- Process record requests and oversee off‑site storage operations, including box preparation, inventory entry, retention coding, and delivery coordination.
- Add and index new records in systems such as Global Physical Catalogue (GPC) or InSight.
- Support company‑wide file clean‑ups and retrieve records for audits, legal needs, and due diligence.
- Provide monthly status updates and assist with general Records Management tasks.
Records Disposition:
- Prepare annual destruction lists and manage monthly reporting on destruction activities and approvals.
Governance & Compliance:
- Ensure records practices comply with policies and regulations (GDPR, HIPAA, CCPA).
- Support the development of data governance and retention strategies and maintain related documentation.
- Assist with audits by providing accurate, timely information.
Collaboration & Communication:
- Work with cross‑functional teams to improve data and records processes.
- Train staff, communicate issues clearly, and recommend process enhancements.
Electronic Document Management:
- Perform quality checks on scanned documents and validate digital copies before physical destruction.
- Oversee migration of legacy media to modern platforms.
Data Management & Analysis:
- Collect, validate, and maintain data across systems, ensuring accuracy and consistency.
- Enforce data standards, conduct quality audits, and monitor data integrity.
Analytics & Reporting:
- Produce dashboards, reports, and summaries to support business decisions.
- Define reporting needs with stakeholders and prepare required data outputs.
Database & System Support:
- Assist IT with database structure and maintenance.
- Perform data cleansing, transformations, and support ETL and data management tools.
Technical Skills:
- Use SQL, Excel, Power BI, Python, and similar tools for analytics.
- Work with large datasets in platforms such as SQL Server, Oracle, or Snowflake.
Acquisition & Divestment Support:
- Conduct records research, manage secure transfers, and prepare datasets for transactions.
Records Retention Management:
- Lead regional retention initiatives and full lifecycle retention schedule development—planning, research, drafting, implementation, and ongoing maintenance.
